Everyday dynamics are increasing. Organisations need to be able to adapt easily and continuously improve and innovate. That is why it is more important than ever to work with software. An intuitive and user-friendly platform with a well-stocked toolbox, so that every professional can perform happily and optimally. Anytime, anywhere. Because the professional ultimately determines the success of an entire organisation.
With a new look and feel as well as new and improved functionalities, Zenya is that platform: software that really shows what we have to offer.
Our vision
We believe that smart technology lets professionals, and therefore organisations, excel. We do this by making it incredibly easy for professionals, with the help of our software, to do their work optimally and with pleasure. Every day.
Zenya is simply the best quality and risk management software and the only one that embraces continuous change.
Meet Zenya
The name Zenya was not chosen at random. Meet the personification of help. The personal assistant who makes your day a little easier and more pleasant. Zenya stands for personal and welcoming. A friend who is always there for you.
New look & feel and new functionalities
Zenya is the place where critical information and actions come together: for you as a professional and for your team. With improved action & task management, you are always in control and decide how to organise things within the team. The new interface makes it faster and easier than ever before.
The user interface has been completely overhauled. With the aim of making the software as intuitive and thus user-friendly as possible. The result is an interface we are very proud of.
And it is not only more intuitive and user-friendly, but we have also continued on the track we have already set for questionnaires ánd reading confirmation tasks: from this release onwards, you can also use your portal optimally on your mobile devices. You can also consult documents easily and user-friendly on mobile devices. With that Zenya always and everywhere your assistant.
To help users quickly get started in the revamped environment, we display a short help text in the software at three points. This happens at:
Navigating through Zenya
In this release, we have replaced the so-called 'go to' menu with a menu button 
, as you find in many other app(lication)s.
In the menu you will find:
The well-known 'house' has disappeared. Clicking on the 'Zenya' logo will take you back to 'Home' (your home portal), just as it works with many websites and applications.
Personal menu
Instead of your full name, we now show a button with your initials at the top right of the screen.
Click this, and you will see - as before - your personal menu, with, for example, access to your settings and the option to log out or log in with another account.
Preferences and subscriptions
In the personal menu, you will find the "my settings" option.
This replaces the old "my preferences" and "my subscriptions" options.
In the new merged screen, a few things have been adjusted:
Themed
In iProva versions 5.x, it was possible to customise the design by choosing a theme. Themes determined the colours of the user interface and the background images behind portals. There was a choice of around ten themes provided. A minority of our customers chose to have a customised theme created, in order to match their own house style more closely than was possible with the supplied themes.
In Zenya 6.0, this is changing. In the new look and feel, we have said goodbye to background images. This makes for a calmer image, and makes the software look equally good on any device (from large to small screen).
When it comes to colour scheme, we actually make it easier than ever to match your organisation's corporate identity.
It also remains possible for portals to be visually distinct from each other,
As of this release, it is possible to set what colour the portal should be per portal. You don't have to do anything for this after this release; we will take one of the colours of your set theme by default, so your portal will still have a familiar colour. If you would like to know what this might look like for you, go to this tool. This tool is designed so you can play with different colours and gives you an indication of what Zenya might look like when you set your desired colour.
In addition, Zenya has a soft grey background by default. If you want to give the portal an energetic and livelier look, you can do so by choosing a doodle as your background. In Zenya, we offer 20 standard doodles tailored to different industries.
What about the management side of Zenya?
In Zenya's admin side, we have abandoned themes and the ability to set your own colours.
These are places where usually only administrators (application administrators, document administrators, notification coordinators, etc.) come and here, therefore, there is much less of a need to reflect organisation-specific colours.
As of this release, two colour schemes are possible: the Zenya colour scheme, created for the production environment and a colour scheme created for the test, acceptance, and training environments, which has a more blue-green colour.
On the face of it, much seems to have changed about the portal, but appearances are deceptive. The concepts of the portal have remained unchanged.
However, some minor adjustments have been made:
Favourites
You can still easily mark a document as a favourite at the time you are reading a document. In addition, it remains possible to add favourites directly from the favourites panel on the portal. The number of actions required to create a favourite of a document or a website via this way has been reduced.
Search and consult
Again, the screens look slightly different, but the essence has remained the same.
However, the following have been adjusted:
Enter
When filling in, you will see a slightly bigger change. The tile view has been replaced by a list. This makes the screen easier to operate on a smaller screen. New is that you can search in the list, so that - when there are many questionnaires/report forms available - you can quickly find what you need.
The icons displayed on forms and questionnaires have been modernised but at the same time are still recognisable.
Dashboard
On the dashboard (formerly management information), a few small things have changed:
Viewing documents from the portal has also been modernised. We provide more space for the document and ensure that the main functionalities can be found quickly. Of course, the document is also easy to read on your mobile.
What has changed:
For HTML documents with a fixed document structure, and for 'free web document' type documents, the table of contents is no longer displayed in a panel on the left-hand side of the document. From now on, the table of contents can be called up by clicking on the button floating at the bottom right of the screen, just as it was already the case for interactive documents.
In addition to the improved look and feel, with Zenya 6.0. we make a big deal of task and action management. We believe Zenya provides a central place for professionals, teams and organisations To critical tasks and (improvement) actions turn off, secure, and to follow. To better support you in this, we make it easier for you to prioritise, organise and complete tasks and actions from now on.
The improved display makes it quicker to see what is important and what is expected of you. The task title is optimised and makes it immediately clear what needs to be done. We are pulling apart the display of tasks and messages and ensuring that you are more targeted in being informed by Zenya about new or changed tasks. Previously, you would first get a task (e.g. "action has been assigned to you") and then separate messages ("deadline is approaching") about that same task. From now on, we present those status updates with the task they relate to, and no longer as separate messages.
Furthermore, a number of options have been added:
The titles (short description) of tasks have been adjusted to make it clearer with fewer words what action is expected of you. For the full task description, we have shortened the standard texts where possible, with the aim of making the task screen as clear as possible.
A common wish from customers is the ability to assign tasks to a team in Zenya. Another wish is for teams to be able to record and track important tasks themselves. Within Zenya 6.0, this becomes possible. Anyone in the organisation can create a team and invite members.
Teams can be used to assign tasks in Zenya. A team can also create its own team tasks and delegate between them. And this is just the beginning! More features in Zenya to support teams in their collaboration will follow at a later date.
Selecting a team (e.g. as an action taker) is similar to selecting users and user groups. In places where you can set up a team, you will encounter a revamped dialogue box. The new design is much more pleasant to operate on smaller screens, and thus also lets you select teams.
NB: In Zenya's administration environment, in many places where you cannot (yet) set up teams, you will still see the old dialogue box for choosing users and user groups. Initially, the new dialogue box will have fewer filter and display options than the old one.
We already received many enthusiastic responses to our presentations of Zenya, but also many questions. We have collected the answers to the most frequently asked questions for you.
Instructions for end users
We have prepared an introduction document that can be used internally to prepare end-users for Zenya's arrival from now on.
A PowerPoint version is also available for you to customise and deploy in your organisation.
You can find it on the Infoland Community.
System requirements
The system requirements for Zenya 6.0 are unchanged from those of iProva 5.15.
Check out the current system requirements here:
Additional information
Additional information for application managers & ICT can be found at my.infoland.co.uk.
After logging in, select My products > Zenya > Download updates, or click on the orange button below to go directly to the appropriate page.
You can find additional release notes containing:
And further:
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5504 DW Veldhoven
+31 (0)40 848 58 68
steluwvraag@infoland.nl
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