Zenya 6.4.0

About four times a year, we release a major update for Zenya. In these updates, we introduce new features and make existing functionalities work even easier and better. These updates also ensure that Zenya is technically up-to-date.

The rollout of Zenya 6.4.0 started on 30 January 2023.
Curious about what's new in Zenya 6.4.0? You can read about it on this page.

Latest Zenya for on-premise
For organisations with Zenya on-premises, the release will be made available as a download from mid-February. You can download it at my.infoland.co.uk. The Zenya 6.4.0 release will be the last Zenya major release for on-premise. Read more about the exact timeline for end on-premise on our community:
https://community.infoland.nl/saas-118/overgang-van-on-premise-naar-saas-2448

FLOW

More information on standards frameworks when completing a frame on a report form

When entering a frame on a report form, the full name and description of the frame can now be viewed. This allows one to select the correct frame for the report with more certainty and ease.

Improvements to adding attachments in email under 'additional information' to a notification

When you go to create an e-mail for a notification as additional information, you will see that adding attachments to the e-mail has been made easier. The notification's list of existing attachments is now searchable here. Moreover, a preview image is shown when you hover over the image. Furthermore, a warning will now be shown when the maximum size of e-mail attachments (25 mb) is exceeded.

Possibility of referrals from 'What to do table'

In the 'What to do' table associated with a workflow status of a notification type, a reference can now be inserted. Thus, one can link directly in the description to instruction documents, for example.

Community idea references from 'What to do table'

Further calculation with value from calculated field

It is now possible to continue calculating with an already calculated value. The 'Number calculated by formula' field can now use other fields of the same type. This also makes it possible to make more complex calculations, a set of subtotals calculated by multiplying can then be calculated into a total by adding the subtotals.

Community idea calculating with 'calculated values' field

Number field with decimals

For a number field, in the "Limit allowed values" option, you can now also choose to enforce at least 0, 1 or 2 decimals. Within FLOW, number fields are supported up to 2 decimal places. If this setting is set to 1 or 2, the user should therefore enter at least 1 or 2 decimals respectively.

DOC

Better overview of user rights on document folders

In the reporting module, under document reports, a report 'Rights to user roles per document folder' can now be created. This allows an overview of the different roles available on the selected folders and which users/user groups have those roles.

Community idea reporting for permissions by document

Option 'This document is not relevant to me' on read confirmation

The 'Allow this document is not relevant to me' setting is available in the application management under Documents: Settings. There, this setting can be found under the heading 'Read confirmations'. When this setting is set to 'Yes', the read confirmation workflow for users will change slightly.

Instead of the 'Document read' button, the user will see the 'Read confirmation' button. If this is clicked, a dialogue box will open where the user can confirm that the document has been read. As an added functionality, a link 'This document is not relevant to me' is available in this dialogue. When this is clicked, the user can enter an explanation and confirm that the document is not relevant to him. An e-mail will then go out to the user and to the document administrator of the document.

This e-mail contains a link to the relevant document, the user's name and the user's explanation. The document administrator can then take the appropriate steps. Note that the document does remain present in the user's read confirmation task until the document administrator resolves the situation.

Community idea for Read confirmation documents: add 'document does not apply to me' option

Improved display of tables in HTML documents

Tables in HTML documents have been given more space. They make more use of the white space to the left and right of the text. For tables where a width percentage is set, that percentage is applied to that available space. So for a table with a width of 100% will take up almost the entire screen width.

Fixed-width tables have gained more space on the screen with this change. As a result, tables that previously may not have fit on the screen now do. For some tables, the available width of the screen may still be too narrow for the set width of the table. In those situations, a scroll bar is shown at the bottom of the screen. In that case, this scroll bar is always on the screen. If the table does not fit in the height and width, this leaves you with the option of scrolling left and right. However, in many cases where you previously had to scroll horizontally, this will no longer be necessary after this change.

CHECK

Improve Excel export in case of multiple attachments

When multiple attachments are added to a question, the Excel export merges multiple cells to display multiple links to attachments in 1 Excel row. However, this causes the Excel to no longer allow the report to be sorted. For this reason, a second tab is now added to exports of questionnaires where multiple attachments are linked to the same question. In this second tab, no cells are merged and the report is sortable.

New status 'in progress' for corrective actions

Besides the status 'New' and the status 'Completed', corrective actions can now also be set to the status 'in progress'.

Community idea status 'in progress' for corrective actions

RISK

Improvements to the Excel export for FMEA

The Excel overview generated when exporting for a Risk Analysis (FMEA) has been improved. Columns are now grouped more logically, and have been given a more convenient order.

New layout Excel report FMEA risk analysis:

General

Search option on collections and collection groups

In the application manager under portals > collections, a search field has been added to make it easier to find the collection or group you need.

The ability to set management rights on individual standards frameworks has been added

Through application management > frameworks, management rights for each framework can be set separately in the framework's properties. The central right to frameworks still gives you management rights for all frameworks but if a user only has rights for a specific framework, that user can only manage that framework

Community idea management rights individual standards frameworks.

External source of type REST API

For external sources, the ability to connect to systems using a REST API will be added. This complements the existing possibilities to link via HL7 or ODBC

Connection to a translation platform

Zenya will be prepared for connection to a translation platform. This is going to allow us to add additional languages to Zenya faster and cheaper in the near future. The first language we will concretely add is Swedish, this will be part of Zenya 6.4 or will be delivered as soon as possible thereafter.

For application managers & ICT

Logging out with SSO (Single Sign-on) user is now also possible

Previously, it was not possible to log out in Zenya if one was automatically logged in with a Single Sign-on user.
A setting has now been added under "application management – system settings: site access". Here, it can be specified that instead of the "log in as another user" option, a user will be given a "log out" option. On clicking logout, the user will be logged out of Zenya AND into the identity provider set up in Zenya (e.g. Azure AD).

So the next time a user then starts Zenya on that workstation (or device), the identity provider's login page will be displayed first and the user will not automatically be notified.

New Zenya Office client (due to end of Internet Explorer 11 support)

With the Zenya 6.4 release, we are also releasing a new Zenya Office client*. This new client software for Office integration is future-ready. Thus, within Zenya, we can deal well with the end of "Microsoft Internet Explorer 11" and organisations can fully switch to a modern browser (such as Microsoft Edge).

Hence, we advise all our customers to roll out this new client software.
More information on the Consequences of the end of Microsoft Internet Explorer 11 support i.c.w. Zenya

*The new Zenya Office client is compatible with all Zenya 6.0 (and higher) versions.

Permissions on external source now also adjustable via application management

It is possible from Zenya 6.4 onwards to set read permissions for lookup for a number of external sources via the application manager.
This is now also possible for the following lookup fields:

HL7
Nedap
MyCaress

During the Zenya 6.3 update, the read permissions were automatically taken over from the notification permissions set on the notification types (which used these lookup fields).

Limitation of allowed file types Zenya FLOW

As previously announced in the release notes of Zenya 6.3, we are implementing a change in Zenya 6.4 on the allowed file types within the attachment field in Zenya FLOW.

At Infoland, information security and privacy are high on the agenda. You should always be able to trust that your organisation's data - personal data in particular - is safe. This means that we are continuously improving the security of our platform and products. The result of this is the improvement below:

From Zenya version 6.4 onwards, we start by only allowing file types in Zenya that are known to be non-harmful in origin. We start with this in Zenya FLOW with the attachment field. This change ensures that no potentially malicious files (of a no longer allowed file type) can be added. This reduces the chances of potentially unsafe data being uploaded into Zenya FLOW via the form. In later releases, we will implement this restriction in other places in Zenya as well.

We have looked at which file types are most commonly added as attachments and based on that, we have compiled a so-called whitelist of the file types that are accepted. These are the list below:

.avi, .bmp, .csv, .docx, .dotx, .emz, .gif, .heic, .jpeg, .jpg, .mov, .mp3, .mp4, .msg, .odt, .pdf, .png, .ppsx, .pptx, .qps, .rtf, .sldx, .tif, .txt, .vsdx, .wav, .wmw, .xlsx, .xltx, .xml, .zip.

If your organisation is missing certain file types you frequently use in the above list, we ask you to pass this on to our service desk with an explanation of why this file type is still relevant to you.

As of 6.4, however, it is still just possible to add all types of files by using a .zip file, which includes the original file, and then adding the .zip file.

Additional information

Additional information for application managers & ICT is available at my.infoland.co.uk
After logging in, select My environments (scroll down) > Download updates, or click the button below to go directly to the appropriate page. You will find there:

pre-update and post-update checklist for application managers
download the update (for Zenya on-premise)

To my.infoland.eu

Bug fixes

For the list of bug fixes in Zenya 6.4.0, click the button below.

View overview bug fixes (Zenya SaaS)

View bug fixes overview (Zenya on-premise)